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School District 49

Field Rental Parameters

Field Rental Parameters

A turf field is not eligible for rent if one or more of the following conditions exist:

  • A field is currently under, or expected to be under, water restrictions prior to the start of a rental contract.
  • A field that requires extensive maintenance in the spring due to a variety of reasons such as heavy foot traffic, freeze damage, vandalism, etc.
  • If a field is in such a condition that renting the field to other organizations would degrade the quality of play for the students and athletes of School District 49.

Group rental fees for the 2024/2025 school year:

  • $200.00 per hour for stadium lights only
  • $75.00 per hour for synthetic turf fields
  • $50.00 per hour for all grass fields

Group rental fees for the 2025/2026 school year:

  • $200.00 per hour for stadium lights only
  • $100.00 per hour for synthetic turf fields
  • $75.00 per hour for all grass fields

Non-profit discounts would only be applied to the interior building rentals; for outdoor field rentals there would be no discount.

If during an event, district staff is required to be on-site then an additional $40.00 per hour fee would be charged to cover the overtime and benefits of the district employee.

Charter schools would be charged at 50% of whatever the current rental fee is.

Group Rental Requirements:

  • Field rentals are awarded on a first-come, first-served basis
  • Field rentals are not guaranteed and must be applied for on a yearly basis.  We will accept field rental request after January 1st for that year.
  • A group can only rent the fields that are specific to their sport.  For example: a baseball team can only rent baseball fields.  A baseball team cannot rent both baseball and softball fields, as this takes opportunities away from the other groups that need specific dimensions that a softball field offers.
  • Groups can only rent a field for two seasons, either spring and summer, or summer and fall, but they cannot rent fields for spring, summer and fall seasons.
  • A group MUST have a copy of their rental agreement available upon request as proof they are eligible to have access to the field.  Failure to produce the rental agreement will require them to leave the field immediately.
  • Under no circumstances are field users permitted to drive vehicles onto fields for any purpose.  This includes snow removal, equipment drop-off, or set up.  Should this take place, said renters will be responsible for all damages to turf and irrigation equipment.  The renter will be charged for the damages and may lose all rights to future field use.
  • No materials are to be added to the field surface.  Field prep and/or any field lining requirements must be coordinated with School District 49 prior to rental approval.  This includes duct tape for lines on synthetic fields.
  • No food or beverages of any kind are permitted on the synthetic turf fields.
  • Any drills, practices, or repetitive motions, must not be concentrated in one area but spread out over the entirety of the field to prevent excessive wear in one specific place.
  • Mowing or striping lines on all athletic fields is prohibited.
  • No pets are allowed on school district properties except service animals.  All excrement must be picked up and disposed of properly.
  • Any deviation from the original schedule must be submitted in writing during normal business hours for approval prior to the start of the event.  Scheduled days lost due to a weather event can be rescheduled as availability allows.
  • If a group chooses to end their field use prior to the original contract ending date, rental fees will not be refunded.
  • Coaches employed by School District 49 do not have the authority to allow field use to other teams either inside or outside of the School District 49 organization.
  • At termination of the permitted use, the area shall be restored to a litter- and damage-free condition.  Repair or cleanup beyond normal use will be billed to the renter based on cost of service.
  • Tents, booths, stands, awnings, canopies, sunshades, etc. are prohibited without the express written consent of School District 49 and an underground utility locate is required.
  • With the intent of being good neighbors, any machine or device for the purpose of amplification of human voice, music, or any other sound is prohibited without the express written consent of School District 49.
  • Disorderly conduct and/or abusive language are prohibited.
  • The use of tobacco or alcohol is strictly prohibited.
  • Any violation of this field use agreement will be deemed a breach of this agreement.  School District 49 will determine, in its sole discretion, which of the following remedies may apply:
    • (1) verbal or written warning or reprimand
    • (2) a fine not to exceed $1,000
    • (3) a temporary suspension of the use of School District 49
    • (4) a permanent prohibition of the use of School District 49 facilities