Travel Study Trip Requests
BOE Policy JJH-Student Travel
All travel study trips (not field trips during the school day) sponsored by school personnel or offered by other individuals or groups through the schools shall require prior approval from the Chief Education Officer. These student activity trips are defined as overnight trips and trips exceeding 200 miles round trip.
Please review BOE Policy JJH-R prior to submitting a trip request.
- Indications of student/parent/guardian interest in a travel study trip may be solicited prior to submission of a request. However, it must be clearly understood that no commitment will be made for the trip until approval of the Chief Education Officer is secured.
- All trips as defined in these guidelines involving district staff members and students, whether during a school or vacation period, must comply with these guidelines.
- The maximum number of regular school-days for any trips shall be three.
- Student-adult ratios will not exceed eight-to-one with appropriate coverage to be approved by the administration. All adult chaperones must have approval of the principal. Those not employed by the District must register with the District administration office as volunteers to determine liability coverage prior to trip departure.
- Proof of adequate liability and insurance coverage must be provided for all out- of-state travel study days. Additional trip insurance must be secured in case of default by any outside agency.
- If a district vehicle or district funded transportation is requested, the trip sponsor will use the appropriate request form. The trip sponsor will address any transportation needs in accordance with Board policies and regulations related to transportation of students.
- Section 6.13.C of the Rules and Regulations Governing Schools in the State of Colorado require that at least one school staff member with a current certification in Standard First Aid and Cardio Pulmonary Resuscitation (CPR) from a nationally recognized course be on-site during the school day and any school-sponsored trips and events, including, but not limited to, off-site field trips (both single day and overnight trips), athletic events and races, plays, fundraisers, and other school social events.
- Permission forms from the students' parents and teachers must be signed and returned prior to departure. These documents will be in the possession of the trip sponsor during the trip.
- At least one week prior to the trip departure, Trip sponsors will provide the school health office with a list of students attending the event to ensure medical needs have been addressed before the trip.
A proposal for a travel study trip will be submitted according to the following timelines. All deadlines are a minimum in terms of calendar days.
*District 49 reserves the right to cancel all travel study trips if conditions change.Please fill out the form below...
- One hundred twenty (120) days prior to departure for any trip which requires fund-raising.
- Ninety (90) days prior to departure for any trip using an outside agency and/or going outside the continental United States.
- Thirty (30) days prior to departure for all other trips which:
- Require overnight stays and/or exceed 200 miles round trip, or
- Are out-of-state but within the continental United States and without the involvement of any outside agency.