PPEC School Accountability Committee Bylaws

  • Article I - NAME AND PURPOSE

     

    SECTION 1.1 NAME

    The name of the organization shall be Pike Peak Early College (“PPEC SAC”). The office and location of all operations and affairs of the SAC shall be at Pikes Peak Early College 6113 Constitution Ave.  Colorado Springs, CO 80915.

    SECTION 1.2 PURPOSES AND RESPONSIBILITIES

    The responsibilities of the SAC are to serve as the accountability committee at Pikes Peak Early College as required by State of Colorado law and shall include:

    1. Adopting and monitoring a School Improvement Plan.
    2. Serving as a focal point for input from the school stakeholders.
    3. Providing recommendations and advice regarding school priorities in the areas of:
      1. Expenditures of school monies (any state, federal, local, or private grants and any other discretionary money) 
      2. School Safety
      3. Academic performance 
      4. Other areas arise which are pertinent to PPEC

    ARTICLE II - MEMBERS 

    SECTION 2.1 MEMBERSHIP AND OFFICERS

    Membership in the SAC shall be comprised of, and the business and affairs of the SAC shall be managed by at least 7 individuals from the school community defined in the following section. The principal shall have full and final authority for facilitating a nomination and voting process for each position of the initial members of the SAC to begin each school year.

    SECTION 2.2 MEMBERS

    The members of SAC shall be comprised of the following categories and serve in a capacity of one-year term:

    1. The school principal
    2. At least one classroom teacher who teaches at the school
    3. At least three parents or legal guardians of students currently enrolled at the school
    4. At least one adult member of an organization of parents, teachers, and students recognized by the school 
    5. At least one person from the community who does not have a child attending the school.

    NOTE: A person may serve in only one category in a single term. [C.R.S. 22-7-106(1) (a.5)}

    SECTION 2.3 ELECTION OF PARENT MEMBERS

    Annually, at the beginning of the school year, the Principal shall request nominations of parents who, to the extent practicable, reflect the student population that is significantly represented within the school.

    SECTION 2.4. RESIGNATION

    Any member may, at any time, resign from the SAC by submitting a written resignation to the committee chair.

    SECTION 2.5. VACANCIES

    During the school year, any vacancies that may arise on SAC by reason of a member’s resignation or disqualification or for any other reason shall be filled by majority action of the remaining members of the committee.

    SECTION 2.6. ATTENDANCE EXPECTATIONS

    Attendance at all regularly scheduled meetings of the School Accountability Committee is expected in order to facilitate continuing conversations about ways to enhance the quality of education in the school and to avoid repetition in meetings. Members should not miss more than two consecutive SAC meetings without offering a justification that is acceptable to the members of the committee.

    SECTION 2.7. REMOVAL

    Any elected SAC member may be removed for failure to attend two consecutive meetings without offering a justification deemed appropriate by a majority of the SAC's voting members, not including the member who is subject to the removal vote. Members may also be removed from the SAC by a 2/3 vote of the official membership.  A formal written description of a concern that would warrant removal must be presented to the SAC and a recommendation must be made through a motion and a second before a vote takes place.

    SECTION 2.8. CODE OF ETHICS


    MEMBERS OF THE SAC SHALL:

    1. Actively promote and encourage the highest level of ethics within the SAC.
    2. Conduct themselves with integrity, dignity, professionalism, and respect for others.
    3. Provide solutions to concerns whenever possible. 
    4. Render opinions, observations, or conclusions in a non-threatening, non-confrontational manner.
    5. Be thoroughly familiar with the bylaws of the SAC, comply with those rules in full, and exemplify the highest standards of fairness and behavior.

    ARTICLE III - MEETINGS

     SECTION 3.1 REGULAR MEETINGS

    Regular meeting times of the SAC should be established and distributed to members at the first meeting of each year. All meetings shall be open to the public and should take place at least quarterly. To expedite school improvement planning, the first meeting of the SAC should be scheduled no later than September 30.

    SECTION 3.2. SPECIAL MEETINGS 

    Special Meetings of the SAC may be called by, or at the request of, the Chair, or one-third (1/3) of the members. The person or persons authorized to call the special meetings shall fix the date, time, and location of the meeting. All special meetings shall be open to the public.

    SECTION 3.3. NOTICE 

    Written notice of any regular or special meeting of the SAC shall be distributed by general communication to the school community. The business, including an agenda, to be conducted at, and/or the purpose of, any regular or special meeting shall be specified in the notice of such meeting.

    SECTION 3.4. QUORUM

    A majority of the members shall constitute a quorum for the transaction of business at any meeting of the SAC; but if less than a majority of the members are present at a meeting, a majority of the members present may discuss items and vote to adjourn, but may not take any other action.

    SECTION 3.5. MANNER OF ACTING

    1. To the fullest extent possible, decisions shall be made by consensus. In the event that a consensus cannot be reached, the chairperson shall call for a vote. A simple majority shall rule.
    2. All participants are expected to come prepared (read any materials sent to you prior to the meeting.)
    3. Keep the discussion on track with the stated purpose of the agenda. (Limit the focus.)
    4. Note what actions need to be taken as each agenda item segment is closed. Always assign actions/follow-up to a particular group or person. (Chair)
    5. Ad hoc committees to execute the SAC objectives shall be formed as necessary.
    6. During discussions, we agree to disagree. Learn how to move on even if we have different points of view.

    ARTICLE IV - OFFICERS


    The officers of the SAC shall be a parent member serving as Chair and any other officers defined below as designated by action of the SAC.

    SECTION 4.1. RESPONSIBILITIES OF OFFICERS

    A. Chair:

    1. Meet with the principal as needed to assist with planning for SAC meetings;
    2. Develop an agenda for each meeting; 
      1. Call to Order 
      2. Approval of Minutes 
      3. Special Guests 
      4. Subcommittee Reports 
      5. Old Business 
      6. New Business 
      7. Adjournment 
      • The Agenda for each regular meeting may include, but not (be) limited to: 
    3. Preside at SAC meetings;
    4. Make appointments to any sub-committees that may be formed to execute the school objectives.


    B. Co-Chair:

    1. Assist the chairperson as requested or needed;
    2. Preside at PPEC SAC meetings in the absence of the chairperson.

    C. Secretary:
    The secretary shall document activities, decisions, and attendance of the SAC and its committees for accountability. The duties of the Secretary shall include, but are not limited to:

    1. Keeping minutes of all meetings and maintaining an office notebook of meetings to be available to the public;
    2. Maintaining attendance records;
    3. Submitting attendance and minutes to the SAC membership for approval;
    4. Other duties as assigned by the chairperson.

    SECTION 4.2. RESPONSIBILITIES OF MEMBERS

    Principal:
    The principal shall provide key information regarding the current school educational plan and budgetary considerations. The role of the principal includes the development, through positive actions, of feelings of trust and mutual regard among the SAC, the community, and the staff. The principal helps to establish priorities for the SAC based on the goals and encourages leadership from within the Council.

    Faculty and School Staff Representatives:
    The members of the school staff shall represent the views and interests of the total school staff. They will act as resources for the SAC by making available specialized information about educational programs, innovative ideas, and available resources. School staff representatives serve as a communication link between the SAC and the school staff, informing others of the actions and activities of the Council.

    Parents, Business, and Community Representatives:
    The parents, businesses, and community members of the SAC shall represent the view of the parents, citizens, and business and community organizations of the school community. They shall act as resource persons for the SAC in the areas of community-related issues that affect the school and its students. They shall serve as a communications link between the SAC, business, community, and parent groups.

    Committees
    The SAC shall form Ad hoc committees to execute specific objectives as necessary.

    ARTICLE V - DAAC REPRESENTATIVE


    The SAC shall identify a DAAC representative on an annual basis. The DAAC representative shall be responsible for attending DAAC meetings throughout the school year. The representative shall keep the SAC apprised of all DAAC activities and shall communicate matters of importance to the SAC to the DAAC as appropriate. The SAC shall identify the DAAC representative in the spring for service the following year.

    ARTICLE VII - AMENDMENTS TO BY-LAWS


    The By-Laws of SAC shall be initially adopted and thereafter altered, amended, or repealed by action of the SAC present at any regular meeting, or at any special meeting.