District Accountability Advisory Committee Resources

District Accountability Advisory Committee Bylaws

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    School District # 49

    Accountability Advisory Committee (DAAC) Bylaws

     

     

    ARTICLE I – NAME

     

    District Accountability Advisory Committee or DAAC.

     

    ARTICLE II – MISSION

     

    To enhance communication with the District Accountability Advisory Committee, School Accountability Committees (SACs), and the community by providing guidance and counsel to the Board on matters related to budget, improvement priorities, and student achievement.

     

    ARTICLE III – RESPONSIBILITIES

     

    Section 1 - DAAC shall fulfill the responsibilities of a school district accountability committee as outlined by the Colorado Department of Education (CDE) and as established by current Colorado Revised Statute..   DAAC responsibilities include:

     

    1. Recommending to the Board of Education (BOE) priorities for spending school district moneys.
    2. Advising the BOE concerning preparation of the Unified Improvement Plan (UIP), and annually submit recommendations to the BOE regarding contents of the UIP.
    3. Reviewing any charter application, to include renewals, received by the BOE prior to consideration by the BOE.
    4. Providing input and recommendations on an advisory basis to principals concerning the development and use of assessment tools to measure and evaluate student academic growth as it relates to teacher evaluations.
    5. Considering input and recommendations from each school accountability committee in the district to facilitate the evaluation of the performance of the school’s principal.
    6. Providing input to the BOE concerning the creation and enforcement of the school conduct and discipline code.
    7. Publicizing opportunities to serve and soliciting parents to serve on the DAAC and SACs.
    8. Assisting the district in implementing the district’s parent engagement policy.
    9. Assisting school personnel to increase parents’ engagement with educators, including parents’ engagement in creating students’ READ plans, Individual Career and Academic Plans, and plans to address habitual truancy.

     

    Section 2.  The DAAC shall at least annually meet with the BOE to cooperatively determine the areas and issues, in addition to budget issues, that the DAAC shall study and make recommendations to the BOE upon.

     

    Section 3 – The DAAC will report once annually during the school year to the Board of Education regarding progress toward district and state goals and objectives, or at the request of the BOE.

     

     

    ARTICLE IV – MEMBERSHIP

     

    Section 1 – The DAAC is composed of one member from each of the School Accountability Committees (SACs) in the district, up to three (3) at large members. Any member of a school’s SAC may submit an application to the DAAC Executive Committee which will be recommended for consideration for appointment to the DAAC, along with the Executive Committee’s recommendations. The Executive Committee will first consider for DAAC membership those members of the school’s SAC.  The Board of Education will identify a Board Member and an alternate as a liaison to DAAC prior to the first meeting of the school year.

     

    Section 2 – Members, and their alternates, are approved by the BOE. Applications shall be submitted by August 20.  Terms will begin in September. Members will serve a minimum two (2) year term. DAAC membership shall be comprised by a majority of parents, at least three (3) parents of students enrolled with the district public schools; one (1) teacher and one (1) school administrator who are employed by the district; and one (1) community member who is not employed by the school district nor a parent of any children in district schools, involved in a business or industry within the district boundaries. 

     

    a.     Any DAAC member who is no longer a school representative may submit an application for continued service as an at- large member. (See b below) The BOE will have final approval on all representatives on DAAC.

     

    1. Applications for at-large members will be reviewed by the DAAC Executive Committee and sent to the BOE for approval. At-large members will be sought for the purpose of broadening community representation on DAAC. At-large members will consist of no less than one and no more than three (3) community members.

     

    1. If a member of DAAC is unable to attend a meeting, an alternate may attend for them.

     

    1. In the event an application is submitted mid-year, their two (2) year term will begin upon the BOE approval.

     

    Section 3 - An Administrative Liaison (CEO’s designee) shall serve as a resource to DAAC. The CEO or the administrative liaison may also appoint one (1) teacher and one (1) elementary, middle, high and charter school administrator to serve on DAAC.

     

    Section 4 - In the event a DAAC member resigns, the Vice Chair will initiate a request to either the appropriate SAC or if the resigned is an At-Large Member, the Superintendent or Administrative Liaison, to nominate a representative to the Executive Committee, who shall consider that name and any alternative applicants, and submit their final selection for approval by the BOE.

     

    Section 5 - Membership responsibilities include:

     

    1. Attend all DAAC meetings that are scheduled. If a member must miss a meeting, he/she should contact the Chair for an excused absence. The Vice Chair shall contact any member having three unexcused absences from regularly scheduled meetings to see if that person wishes to remain on DAAC.

     

    b.     DAAC members are encouraged to participate and attend meetings of at least one subcommittee.

     

    1. Members will maintain communication with their local School Accountability Committee.

     

    d.     The DAAC Executive Committee may recommend to the BOE to revoke membership status if a member violates the bylaws.

     

    Section 6 - Voting

     

    a)     Voting Members

    1)    SAC School Representatives (one per school)

    2)    At-Large Members

    3)    Alternate SAC Member (only when representing the primary DAAC member in their absence)

     

     

    b)    Non-Voting Members

    1)    BOE member Liaison

    2)    CEO or his/her Administrative Liaison

     

    ARTICLE V – OFFICERS

     

    Section 1 - The officers of this organization shall be a chair, a vice chair, and a secretary, elected by the voting membership of DAAC annually at the second regularly scheduled meeting.  

     

    Section 2 - Duties of the officers:

     

    1. Chair:

    1.     Preside over all meetings

    2.     Be the official representative of DAAC

    3.     Have the authority to appoint the members to subcommittees, as necessary

    4.     Preside over all meetings of the DAAC Executive committee

    5.     Shall be chaired by a parent or community member.

     

    1. Vice-Chair:

    1.     Shall be responsible for the duties of the chair in his/her absence.

    2.     In the event the Chair resigns, the Vice-Chair will assume the responsibilities of the Chair

    3.     Work with School Advisory Councils and the BOE to ensure representation from all SACs to DAAC, including notifying appropriate SACs in April when their member’s term will expire.

     

    1. Secretary:

    1.     Record minutes of all DAAC meetings, including attendance.

    2.     Maintain electronic files of the DAAC: By-Laws, handbook, meeting minutes, attendance, and other documents as needed.

    3.     Be prepared to read the records of any previous meetings, DAAC correspondence.

     

    ARTICLE VI – SUB-COMMITTEES

     

    Section 1.  Standing sub-committees of DAAC shall be Budget, Community/Parent Engagement, District Unified Improvement Plan and the Executive CommitteeAdditional sub-committees may be formed from the membership as deemed necessary.

    a.          The Chair shall appoint members to subcommittees as necessary.

    b.     The Chair may select and appoint a standing Special Projects Committee that serves as a ready functioning group for special or one time projects.

     

    Section 2.  The composition of the Executive Committee shall be the officers of DAAC, the Administrative Liaison and the Board of Education Liaison/or alternate.  All listed committee members are voting members of the Executive Committee.

    Section 3.  The Executive Committee shall meet once per month. Additional meetings may be called as necessary.

     

    Section 4.  Executive Committee Responsibilities:

    a.     Conduct DAAC business between regularly scheduled DAAC meetings and to create DAAC agenda as necessary

    b.     Provide guidance to DAAC

    c.     Determine the annual calendar for DAAC and the agenda for meetings

    d.     Resolve disputes regarding a member’s violations of the by-laws

    e.     Serve as the rules and vacancy committee.

    f.      Ensure that each member is provided with a copy of the bylaws. 

    g.            Ensure by-laws are reviewed/approved bi-annually.

     

    ARTICLE VII – LIAISONS

    The person designated by the Superintendent as administrative liaison will be a  non-voting member of DAAC.  He/she will also inform the  DAAC of  District and State policies, activities, and decisions from the state legislature and Colorado Department of Education; seek necessary financial and administrative support for  DAAC activities; facilitate communication between DAAC and the administration, and organize, coordinate, and disseminate information and training among SACs, DAAC, and the Board of Education.

    ARTICLE VIII – MEETINGS

     

    Section 1.  The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the DAAC in all cases in which they are applicable.

     

    Section 2.  The DAAC shall meet at a regularly scheduled time. All meetings are open to the public. Meeting notices will be posted in the same manner as notices of the BOE meetings and in school buildings. The Executive committee may develop a calendar of alternate or additional meetings. Special meetings may be called by the Chair. Subcommittee meetings will be called by the Subcommittee Chair.

    Section 3.  Notification of DAAC meetings will be sent to all DAAC members, all principals, Board of Education Members, and appropriate administration officials.

     

    Section 4.  Dates of regular and special meetings of the DAAC will be provided in public announcements and made available in printed and/or electronic form to the public.

     

    Section 5.  Consensus, as determined by the presiding officer, may guide decisions of DAAC. Only current DAAC members or the designated alternate in good standing may vote.

    Section 6.  Draft reports will be reviewed and approved at a regular DAAC meeting before they are sent to the Board of Education.

     

    Section 7.  Quorum and Voting:

     

    1. Proper notice having been given, the members present will constitute a quorum in order for information to be shared and for discussions to take place during a DAAC Meeting.

     

    b.     A simple majority of voting members shall constitute a quorum for the transaction of business in any meeting of the DAAC.  Each zone must have representation from a voting member.

     

     

    Section 8.  A member of the public wishing to express their interests and concerns must contact the chair to be placed on the agenda.

     

    Section 9.  DAAC Work Sessions may be scheduled to permit substantive discussions of DAAC activities, findings, and recommendations.

     

    Section 10.  The DAAC will report once annually during the school year to the BOE regarding progress toward district goals and objectives, or at the request of the BOE or the Chair of the DAAC Executive Committee.

     

    Section 11.  DAAC recommendations will be presented to the BOE after a majority of DAAC members have approved the content of the report.  The Chair or designee shall present DAAC reports and/or recommendations to the BOE and/or to the general public.  Requests for information from district staff are to be submitted by the Chair or DAAC Executive Committee.  Individual DAAC members may certainly communicate with staff and BOE members, but they may not state that they represent the views of the DAAC.

     

    ARTICLE IX - BYLAW CHANGES

    Proposed Bylaw changes will be submitted to the Chair of DAAC at least two weeks before a regularly scheduled meeting for circulation to DAAC members. Changes or additions to the bylaws will then be discussed at the next regular meeting. There must be a two-thirds affirmative vote of the total voting membership to approve changes in bylaws. Since DAAC is an advisory committee to the BOE, the BOE may make changes or additions to these by-laws by majority consent per board policy.

     

     

     

     

    General Rules adopted by Committee: November 11, 1987

    Revised by Committee vote: October 12, 1988

    Revised by Committee vote: March 10, 1993

    Revised by Committee vote: March 12, 1997

    Revised by Committee vote: May 12, 1998

    Revised by Committee vote: August 24, 1999

    Revised by Committee vote: February 11, 2003

    Revised by the Board of Education: December 11th, 2008

    Revised by Committee vote:  October 26, 2010

    Revised by Committee vote: September 24, 2013

    Revised by Committee vote:  December 1, 2015

    Revised by Committee vote:  March 14, 2017